Receptionist cum Administrative Officer


Position:

Receptionist cum Administrative Officer

Department:

HR - Finance

Vacant:

01 – Hanoi

Reporting line:

HR Officer

 

JOB REQUIREMENTS

Education:

-          College or University graduate

Experience:

 

-          Preferably worked in multi-national company and 1 year as a Receptionist, Front Office Representative or similar role

Capabilities:

-          Proficiency in Microsoft Office Suite

-          Advanced English Skills, especially Speaking

-          Hands-on experience with office equipment (e.g. fax machines and printers)

-          Professional attitude and appearance

-          Solid written and verbal communication skills

-          Ability to be resourceful and proactive when issues arise

-          Excellent organizational skills

-          Multitasking and time-management skills, with the ability to prioritize tasks

Other requirements:

 

-          Self motivation

-          Integrity and transparency

 

ROLE: Able to implement the company sales and marketing activities effectively and manage the sales team assigned to achieve the good performance.

 

RESPONSIBILITIES AND ACCOUNTABILITIES

No.

Description

1

Greet and welcome guests/visitors as soon as they arrive at the office

Direct visitors to the appropriate person and office

2

Answer, screen and forward incoming phone calls

3

Ensure reception area and office is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

4

Provide basic and accurate information in-person and via phone/email

5

Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

6

Order front office supplies, Stationery, tea, café,…

7

Update calendars and schedule meetings Maintain diary, arrange meetings and appointments and provide reminders

8

Arrange office car schedule, travel and accommodations, and prepare vouchers (if needed)

9

Keep updated records of office expenses and costs

10

Perform other clerical receptionist duties such as mailing, filing, photocopying, transcribing and faxing

11

Other duties related to HR, Logistic if needed  

 

 

Package:

 

·         Gross salary: 6 – 8 mil VND/ month

·         13th month salary

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